Version élève → Anglais · Lycée professionnel · 1re · Première

Séquence 8 · Dealing with complaints

How can I deal with a complaint politely and offer a solution?

Bonjour !

Dans cette séquence de anglais, tu vas chercher à répondre à la grande question écrite en haut de la page. Elle se fait en 3 séances. Pour chaque séance : lis la consigne, étudie les documents, réponds aux questions sur ta feuille ou sur l'ENT, puis recopie l'essentiel dans ton cahier. Tu peux imprimer cette page avec le bouton « Imprimer ».

À la fin, je serai capable de :

Les mots importants

ApologisingOffering solutions: I'll, we can, would you likeReply to a complaint email

Ressources de la séquence

Les notions, les repères et les pistes pour aller plus loin, utiles pour toutes les séances.

Les notions à maîtriser

Apologising
To apologise: I'm very sorry about… / I apologise for… / I'm afraid there was a problem with… Show you understand: I understand that you are disappointed. Never argue with the customer: stay calm and polite.
Offering solutions: I'll, we can, would you like
To offer a solution: I'll + verb (a promise now): I'll call you back. We can + verb: We can give you a refund.
Reply to a complaint email
A reply to a complaint has: a polite greeting (Dear Mr…), thanks for the message, an apology, an explanation, a solution, and a polite ending (Kind regards).

Repères culturels

DateÉvénement
2015Consumer Rights Act: consumers' rights to a refund or a repair.

Pour aller plus loin

Sources et bibliographie

Mon parcours : je choisis mon rythme

Séance 1 · Apologising

60 min

Séance approfondie : cours développé, documents sourcés, activités exigeantes avec coups de pouce.

La question du jour

How can I apologise in a professional way?

Mon plan de travail

Le cours à lire · Apologising

To apologise: I'm very sorry about… / I apologise for… / I'm afraid there was a problem with… Show you understand: I understand that you are disappointed. Never argue with the customer: stay calm and polite.

Document 1 · An unhappy customer

Document written for the lesson (model text).

Customer. I ordered a birthday cake for today, but it isn't ready! Assistant. I'm very sorry about that. I understand that you are disappointed. Customer. The party starts at four! Assistant. I apologise for the delay. I'll check with the baker right now.

Source : Model text written for the lesson.

Pour bien lire ce document :

I'm very sorry about…, I understand…, I apologise for… The assistant stays calm and acts at once.

Document 2 · Video of the week: Complaining 26 English at Work tells you how to complain

Video by BBC Learning English (online, free access).

Watch the video once without subtitles, then again with English subtitles. Note three useful words or phrases.

Source : BBC Learning English, Complaining 26 English at Work tells you how to complain (YouTube).

Activité 1 · Understand

10 min
Essentiel

Supports : Document 1

Capacité travaillée : Understand a document and notice how the language works.

Consigne :

Read document 1 and answer.

  1. What does document 1 show about the point of the lesson (Apologising)?

Ce qui est attendu (5 pts) : Understanding

Activité 2 · Practise

15 min
Essentiel

Supports : Lesson, document 1

Consigne :

Complete the sentences.

  1. I'm very ___ about the delay.
  2. I ___ for the mistake.
  3. I ___ that you are disappointed.
  4. I'm ___ (afraid / scared / happy) there was a problem.
  5. You must stay ___ (calm / angry / quiet) and polite.

Ce qui est attendu (7 pts) : Exercise

Activité 3 · Produce (speaking)

15 min
Travail à rendre

Supports : Lesson sheet

Consigne :

Record 3 apologies for 3 situations: a late delivery, a wrong order, a long wait. Sentence starters: I'm very sorry about… · I apologise for… · I understand that…

Ce qui est attendu (8 pts) : Production

Trace écrite · document à compléter (papier ou ENT)

Complète la trace écrite avec les mots de la banque, puis recopie-la dans ton cahier.

calmsorryunderstand

To apologise: I'm very ______ about… / I apologise for… / I'm afraid there was a problem with… Show you understand: I __________ that you are disappointed. Never argue with the customer: stay ______ and polite.

Séance 2 · Offering solutions: I'll, we can, would you like

60 min

Séance approfondie : cours développé, documents sourcés, activités exigeantes avec coups de pouce.

La question du jour

How can I offer solutions to a customer?

Mon plan de travail

Le cours à lire · Offering solutions: I'll, we can, would you like

To offer a solution: I'll + verb (a promise now): I'll call you back. We can + verb: We can give you a refund. Would you like…?: Would you like a new one? End with: Is there anything else I can do?

Document 1 · Offering solutions

Document written for the lesson (model text).

I'm sorry, your phone case is the wrong colour. I'll order the black one for you today. We can deliver it on Friday. Or would you like a refund? We can also give you a ten per cent discount on your next purchase.

Source : Model text written for the lesson.

Pour bien lire ce document :

I'll order (promise), We can deliver / give (possibility), Would you like…? (choice for the customer).

Activité 1 · Understand

10 min
Essentiel

Supports : Document 1

Capacité travaillée : Understand a document and notice how the language works.

Consigne :

Read document 1 and answer.

  1. What does document 1 show about the point of the lesson (Offering solutions: I'll, we can, would you like)?

Ce qui est attendu (5 pts) : Understanding

Activité 2 · Practise

15 min
Essentiel

Supports : Lesson, document 1

Consigne :

Choose the right form.

  1. ___ (I'll / I'm / I) call you back in ten minutes.
  2. We ___ (can / cans / can to) give you a refund.
  3. ___ (Would / Do / Will) you like a new one?
  4. Is there anything ___ I can do?
  5. We can give you a ten per cent ___.

Ce qui est attendu (7 pts) : Exercise

Activité 3 · Produce (writing)

15 min
Travail à rendre

Supports : Lesson sheet

Consigne :

A customer is unhappy with a service in your trade. Write 4 solutions you can offer. Sentence starters: I'll… · We can… · Would you like…?

Ce qui est attendu (8 pts) : Production

Trace écrite · document à compléter (papier ou ENT)

Complète la trace écrite avec les mots de la banque, puis recopie-la dans ton cahier.

canI'llWould

To offer a solution: ______ + verb (a promise now): I'll call you back. We ______ + verb: We can give you a refund. ______ you like…?: Would you like a new one? End with: Is there anything else I can do?

Séance 3 · Reply to a complaint email

60 min

Séance approfondie : cours développé, documents sourcés, activités exigeantes avec coups de pouce.

La question du jour

How can I write a polite reply to a complaint?

Mon plan de travail

Le cours à lire · Reply to a complaint email

A reply to a complaint has: a polite greeting (Dear Mr…), thanks for the message, an apology, an explanation, a solution, and a polite ending (Kind regards).

Document 1 · A complaint email

Document written for the lesson (model text).

Subject: Your order 4521 Dear Mrs Taylor, Thank you for your email. I am very sorry that your sofa arrived damaged. There was a problem with the delivery van. We will collect the sofa on Thursday and bring you a new one on Saturday morning. We hope this solution suits you. Kind regards, Ryan Cole, Customer Service

Source : Model text written for the lesson.

Pour bien lire ce document :

Thanks → apology → explanation → solution (collect / bring) → polite ending.

Activité 1 · Understand

10 min
Essentiel

Supports : Document 1

Capacité travaillée : Understand a document and notice how the language works.

Consigne :

Read document 1 and answer.

  1. What does document 1 show about the point of the lesson (Reply to a complaint email)?

Ce qui est attendu (5 pts) : Understanding

Activité 2 · Practise

15 min
Essentiel

Supports : Lesson, document 1

Consigne :

Read the email. Complete.

  1. The sofa arrived ___.
  2. There was a problem with the delivery ___.
  3. They will collect the sofa on ___ (Thursday / Saturday / Monday).
  4. The new sofa arrives on Saturday ___.
  5. The email ends with Kind ___.

Ce qui est attendu (7 pts) : Exercise

Activité 3 · Produce (writing)

15 min
Travail à rendre

Supports : Lesson sheet

Consigne :

Write a reply (80 words) to a customer who complains about a late order in your trade. Sentence starters: Dear Mr / Mrs…, thank you for your email. · I am very sorry that… · We will… Kind regards,

Ce qui est attendu (8 pts) : Production

Trace écrite · document à compléter (papier ou ENT)

Complète la trace écrite avec les mots de la banque, puis recopie-la dans ton cahier.

regardssolutionthanks

A reply to a complaint has: a polite greeting (Dear Mr…), ______ for the message, an apology, an explanation, a ________, and a polite ending (Kind _______).

Fiche à trous · je complète

Complète le texte avec les mots de la banque (sur papier ou dans le document de l'ENT).

I'llregardssolutionsorrythanksunderstand

To apologise: I'm very ______ about… / I apologise for… / I'm afraid there was a problem with… Show you understand: I __________ that you are disappointed.

To offer a solution: ______ + verb (a promise now): I'll call you back.

A reply to a complaint has: a polite greeting (Dear Mr…), ______ for the message, an apology, an explanation, a ________, and a polite ending (Kind _______).

Ce que j'ai appris

Les 3 idées que je retiens :
Une phrase en anglais que je veux retenir :
Ce qui reste difficile pour moi / ma question pour le professeur :